Most employee monitoring software nowadays are quite user-friendly and it doesn’t take much know-how to install and set them up. However before you do that you should plan out how you intend to implement employee monitoring or you could end up facing tons of issues down the line.
To effectively implement employee monitoring systems, here’s exactly what you should do:
1. Choose the right software
Different software will have different features and you need to find one that fits your needs. One of the more versatile options is Controlio, a Mac & PC employee monitoring software that can track attendance and work hours, measure productivity, and help improve security – all in a single package.
The monitoring features in Controlio are robust and will let you track app and web usage, file transfers, communications via email or instant messaging apps, and whether employees are active or idle. On top of that it can also be set up to send alerts, block apps or websites, and capture keystrokes, screenshots, or screen recordings.
2. Come up with a clear policy
Before implementing a monitoring system, come up with a policy that clearly defines how your employees will be monitored, what data will be collected, how it’ll be used, how it’ll be protected, and why it is necessary. Be as specific as possible as your goal is to convince your employees that you are only monitoring them as little as is required to fulfill important goals.
If done right this can help reduce dissatisfaction among employees – especially if you listen to any feedback they may have.
3. Comply with legal requirements
Depending on the jurisdiction you’re in, there may be certain legal requirements you need to comply with. Be sure to check and take steps to ensure that you comply fully. Some tools like Controlio may even have easy ways to do that, such as by using its GDPR compliance mode for EU regulations.
4. Plan how you’ll use the data you collect
Monitoring employees isn’t going to matter much if the data just sits on a shelf collecting dust. Ideally you should plan out exactly how you intend to use that data to evaluate employee productivity cloud information, optimize task distribution, improve security, identify workflow bottlenecks, or any other purpose you may have.
Be sure to involve all stakeholders in the planning process and outline all the roles necessary to fully utilize the data from monitoring systems.
By adopting a comprehensive approach when planning and implementing employee monitor you’ll be able to avoid many pitfalls and ensure its success. The main goal should be to establish a strong framework for your monitoring that can act as a foundation for the future.
Keep in mind that even after you implement employee monitoring systems you shouldn’t just rest on your laurels. Instead, you should constantly check how effective your current plan is and look for ways to improve and optimize it so that you can truly get the most out of monitoring employees.